Space Management

Are you trying to determine:
  • Your inventory of work spaces and offices?
  • The condition of your facilities'interior spaces?
  • The best plan to improve working areas for employees?

The Challenge

To increase employee satisfaction, engagement and productivity, companies are increasingly focused on providing high quality work environments. In doing so, many portfolio managers struggle to understand the make-up of their overall portfolio. They are faced with a myriad of types of spaces, including cubicles, meeting rooms, offices, break rooms, lobbies and dozens of other categories of Space Types. Even when a complete inventory is obtained, having a full understanding of the physical condition of the portfolio is often beyond reach. Each of the Space Types consists of many Elements, such as flooring, walls, doors, windows, doors, ceilings, furniture and an unlimited number of other variables. The condition of all physical assets deteriorate over time, making it necessary to upgrade, refresh or reconfigure them.
In most organizations, funding to maintain and replace these assets is usually scarce. Prioritization of spending is exceedingly difficult due to the extensive variety of Space Types, the sheer number of Elements, and most of all, the inability to accurately determine condition and correlated operational impact. Since the latter is difficult to objectively quantify, organizations make most spending decisions based on past subjective experience from the most influential personnel in the decision-making process, rather than using quantifiable and objective analytics.

The Complexity

There are thousands of different types of assets, all with unique attributes. Often times much of that data is available in a CMMS, but cannot be leveraged in conventional methods of collecting data by spreadsheets and e-form apps. Much of the data has to be created each time an inspection is taken, and information on the assets, as well as results of past inspections cannot be leveraged.

The issues continue to mount, when the results of the inspections are attempted to be aggregated, reconciled with other systems and used to support business decisions.Different data structures and nomenclature can make it difficult to reconcile and integrate the data with other sets of information. Often times the output from the inspections cannot be fully leveraged for advanced reporting and analytics.

Data quality is a common problem in any data collection effort. System controls are often missing or inadequate to prevent subjectivity and errors to occur in the results. Answers to questions, although technically correct, can often provide little guidance on what action needs to be taken.

The Opportunity

Geospatial Analytics Space InSite™ offers a comprehensive and integrated set of features and capabilities to meet all of your space management needs. It provides the tools needed to achieve each milestone critical for success, including:

Mobile app to efficiently gather data
Robust library of templates for all Space Types
Single database with intuitive User Interface
Capital planning tool for scenarios and forecasts
Modular structure for Properties, Space Types and Elements
Robust document management capabilities
Ability to create and track implementation
Extensive workflows with management approvals
Dashboards to quickly understand your portfolio
Calculators to objectively assess and compare asset conditions

The Solution

Space management has evolved to require integration with a number of technologies to provide a comprehensive end-to-end solution.

Collecting data, analysis, planning and execution require unique capabilities, but need to be integrated to support the entire process.

A single integrated solution can optimize the use of resources across these related disciplines and create maximum long-term value.

More efficient data management of spaces
More consistent, objective asset data
Seamless integration of your data
The ability to leverage analytics
Facilitated optimal balancing of cost and impact
Reduced total cost of ownership
Objective-based capital planning
Dashboards to quickly understand your portfolio
More accurate financial forecasts

The Benefit

Your field workforce can access automated forms-based processes via their mobile devices. This reduces data collection time and improves accuracy and consistency of reporting. Users can access a web-based portal for easy data sharing and collaboration.

Your managers reap the benefits of:

More accurate, reliable data
Convenient access to streamlined Space Type information in a single repository
Real-time information drives dashboards
Analytics for scenario modeling and sensitivity analysis
Maximizing return on investment
Optimizing total cost of ownership
Increasing employee satisfaction
Improving the forecast accuracy of capital planning
Assuring that the plan is implemented
Geospatial Analytics Space InSite™ is part of the Geospatial Analytics InSite Platform™ for enterprise Space Type management. Geospatial Analytics Space InSite™ integrates with a range of existing data repositories, asset management software and related systems. Organizations can use Geospatial Analytics Space InSite™ along with its complementary tools in the Geospatial Analytics InSite Platform™.

The end goal in portfolio and process management is optimization. Capital-intensive assets are distributed to best meet demand, and the organizations responsible for long-range planning and utilization are fully in control.

Outdated business processes are strangling organizational goals of increased productivity and flexibility. Employees struggle to achieve basic awareness of assets, working through disconnected database and functional silos.

A strong process and information foundation creates a platform from which higher value goals can be pursued. Increased operational awareness, better decision-making and shared information lead to a sense of gaining control.

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